According the Bundesverband Materialwirtschaft, Einkauf und Logistik e.V. (BME) the results of their trend indicator “Electronic Procurement 2014” show that “long ago e-Solutions are part of the day to day business within most procurement departments but their tool usage are still quite low.”(Quelle: einkaufsmanager.net last visited 08-27-2015).
Finally this might have many different reasons. If the reason may lay the purchaser does not have sufficient time to set up eAuctions, the preparation takes too much effort or if it may lay in having too less experience in using eSourcing. However, it’s a fact that many companies do have eSourcing tools, but do not use them to max out their saving potentials.
With some easy steps you can set up an online auction or online tender:
Adopted to the respective business requirements you can create a template that contains the necessary keys and quickly defines the demand. In case you have only little time and need to go forward quickly, you fill out this specification and add it as an attachment to the invitation to avoid the detailed item entry to the tool.
Depending of the availabe eSourcing tool the entry of suppliers into the system is very easy. In many cases you only need to enter the name, email address and phone number.
Best case you got an introduction into the tool (maybe an online webinar) and you’ve practiced a little bit. Afterwards you’ll be able to set up and run eAuctions and requests for quotations (RFQs) within minutes.
A real siginificant advantage is the possibility to duplicate eRFx or eAuctions. In case you like to tender an item again or you address the same list of suppliers, you can easily copy the last eRFx or eAuction and edit the new start date.
Assuming one hour effort for setting up relevant auction items or specified services with an easy to use tool which holds the costs low and compared to conventional tenders an online tender or eAuction could surely bring significant advantages for processes and savings.
Your final advantages: